New Procedures for
Supporting Services Tuition Reimbursement

NEW! Starting July 23, 2007 all requests for Tuition Reimbursement for courses ending July 1^st or later will be made using PDO.  Staff will be able to submit requests for reimbursement and track the progress of the request using the new online form found on the Tuition Reimbursement tab.   Submission procedures can be found below.

For detailed directions on submitting Tuition Reimbursement requests using PDO refer to the Tuition Reimbursement section on the PDO Help page.

Procedures for
 Supporting Services Tuition Reimbursement

1.            REIMBURSEMENT POLICY:

a.            A maximum of nine (9) credits will be reimbursed per fiscal year (July 1 through June 30). Any courses ending after July 1 and before June 30 count toward the new fiscal year’s tuition reimbursement allotment. The nine (9) credits may be taken together in one semester or in any semester within the fiscal year.

b.            Reimbursement will not exceed one-half (1⁄2) the current cost of in-state tuition for the University of Maryland at College Park. Reimbursement will be based on graduate or undergraduate tuition rates, depending upon the level of the course or program being reimbursed.

c.            Reimbursement will not be made for books, or materials, but will cover course fees.

d.            Reimbursement shall be for courses that will either improve skills used at your present job or prepare you for another job within Montgomery County Public Schools.

e      Both graduate and undergraduate courses could be eligible for reimbursement for all employee groups.  Courses would continue to be approved for reimbursement based upon the established tuition guidelines. 

f.             Tuition reimbursement should be requested at the end of the course and upon receipt of the course grades and confirmation of tuition paid.  Reimbursement would be charged to the program in which unit the person was working at the beginning of the course.  For purposes of fiscal year limits on reimbursement, a course is counted in the fiscal year in which the coursework is completed.

g.            Courses receiving a “Pass” taken on a “Pass/Fail” basis will now receive tuition reimbursement.

h.            Reimbursement to ten-month employees for classes/courses taken during the summer is made in the fall, contingent upon return to permanent-status employment in MCPS.

2.            SUBMISSION PROCEDURES:

a.            Log onto PDO at http://pdo.mcpsmd.org.

b.            Click on the Tuition Reimbursement tab

c.            Click on the New Request button

d.            Select Supporting Services using the pull down menu

e.            Complete the form with your course information (complete a new form for each course)

f.             Submit the form by selecting the Save and Submit button.

g.            Print the form and Pony it to URSC/OOD with the receipt of payment and documentation of your grade.

NOTE: No requests will be processed without proof of payment and documentation of grade.

h.            You can monitor your request status from the Tuition Reimbursement tab in PDO.

i.              All documentation for payment must be submitted to the Office of Organizational Development within 60 days of course completion.

j.              Documentation for payment includes:

a.            Photocopy of official grade slip or transcript. A print-out from the school website showing your name, course and grade is acceptable.

b.            Proof of payment showing the full amount of tuition paid. The Division of Accounting prefers original documents for auditors. One of the following will be accepted:

§               A printout from your online university or college account showing your name and payments, or a stamped and/or signed official university receipt.

§               Canceled check (front and back).

§               Credit card statement showing your name.

3.            QUESTIONS:

a.            Questions about tuition reimbursement may be directed to the Supporting Services Tuition Reimbursement Specialist in the Office of Organizational Development, 301-353-8556.