] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → DIRECTOR, DEPARTMENT OF MATERIALS MANAGEMENT

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Director, Department of Materials Management

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Director II CODE: 0251 SQ/OQ: Not Applicable
WORKING TITLE: Director, Department of Materials Management GRADE: Q MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction from the chief operating officer, provides leadership, direction, and oversight in the areas of Procurement, Supply and Property Management, Food and Nutrition Services, and Editorial, Graphics, and Publishing. Plans, directs, and executes an integrated program of procurement services. Plans, directs, and coordinates purchasing, warehousing, distribution, materials forecasting, and customer service for stakeholders in Montgomery County Public Schools. Ensures operational efficiency by developing efficient processes, targets, and in-process measures to assess results. Supports principals and other administrators to create flexible learning spaces through the process of furnishing and equipping schools, and through the purchasing and provisioning of all instructional materials as well as coordination of other key logistical functions, such as food services. Collaborates fully with different district functional areas, including facilities management, technology, and curriculum and instructional programs, to ensure smooth and efficient operations and sound financial practices are in place. Effectively leads all functional areas in the districts commitment to equity and excellence for staff, students, and community and business partners.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Thorough knowledge of the principles and practices which are basic to the management of multiple units, with experience in leadership positions in procurement and/or logistics and materials management, such as warehouse management, distribution procedures, and quality control concepts. Knowledge of business and management principles involved in strategic planning and resource allocation, including budget development. Knowledge of procurement laws, precedents, and government regulations.. Knowledge of MCPS organization and functions preferred. Budget development and management experience. Excellent organizational, administrative, and supervisory abilities. Excellent human relations skills and oral and written communications.
EDUCATION, TRAINING, AND EXPERIENCE: Bachelors degree from an accredited college or university in business administration or a related field. Master's degree preferred. Supervisory experience in procurement, warehouse, property management, logistics, and distribution services within a large multi-site organization. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) None
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Ability to attend evening Board of Education and school system meetings.
OVERTIME ELIGIBLE: No

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Ensures the execution of the MCPS strategic plan by identifying key processes, establishing targets, monitoring data, and implementing related process improvements.

Designs and implements systems and processes for effective customer service to school principals and school communities.

Develops and implements the departmental strategic plan.

Directs the development of policies, procedures, and plans that ensure proper control over procurement and contracting transactions.

Maintains the procurement manual and keeps it current.

Supervises, plans assignments, and helps to organize the workflow of the procurement unit; approves recommended procurement methods and recommended contract awards.

Directs staff in performing all procurement activities, including the preparation of statement of works; reviews commodity specifications, detailed analyses of cost proposals, issuance of contract medications, negotiation of contracts, investigations and resolution of contractor performance.

Prepares and presents with staff recommendations for contract awards to the Board of Education required for procurement solicitations.

Collaborates with schools and central services departments to seek out new commodities and processes that may have added value to MCPS.

Provides access to training programs that ensure equitable practices and support employees in assuming higher level positions.

Plans, directs, or coordinates purchasing, warehousing, distribution, forecasting, customer service, and planning of services.

Ensures customer satisfaction by assessing satisfaction and implementing improvements based on customer feedback.

Plans, budgets, organizes, and implements plans and systems to meet the logistical demands of schools, offices, and county government clients.

Manages warehouse revolving fund.

Manages furniture accounts for additional and replacement school furniture; receives and evaluates school requests for furniture; and meets needs with surplus furniture or new procurement.

Manages the supply and property aspects of school closings and openings. Budgets for staff, authorizes part-time employment or overtime for staff to accomplish redistribution of building contents.

Plans, organizes, and implements systems for fuel and oil distribution to schools.

Manages warehouse space utilization and distribution systems. Assumes responsibility for management of the MCPS fixed asset inventory of furniture and equipment in schools and offices.

Provides leadership, oversight, and support to the leadership team members and employees in the Division of Food and Nutrition Services, and the Editorial, Graphics, and Publishing Unit.

Keeps abreast of local, state, and national developments, including in Child Nutrition Programs, in order to effect changes in operation as necessitated by current changes in society, business, education, etc. Keeps knowledgeable regarding ongoing and new program development.

Assists in the preparation of special reports.

Applies the six leadership standards that have been established for the Montgomery County Association of Administrators and Principals (MCAAP/MCBOA), the Teacher Professional Growth System (TPGS), and the Supporting Services (SEIU) Professional Growth System (SSPGS)

Performs related duties consistent with the scope and intent of the position.
Class Established: 7/1992
Date(s) Revised: 7/93, 5/96, 3/2010, 10/2018, 5/19
Last Reviewed:

This description may be changed at any time.