] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → ASSISTANT CONTROLLER

Sorted by job title: A - C | D - H | I - Q | R - Z

Assistant Controller

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Assistant Controller CODE: 0399 SQ/OQ: Not Applicable
WORKING TITLE: Assistant Controller GRADE: N MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, develops and monitors a broad range of financial data, reports, schedules and overall general accounting controls. Work of the class consists of planning, directing, and coordinating the accounting procedures and documentation necessary to ensure legal compliance with state, federal, and local laws as well as compliance with generally accepted accounting principles. In collaboration with staff, prepares a variety of financial and budget reports. Ensures proper reporting to the Board of Education, staff; citizens, external auditors and other stakeholders. Provides advanced professional guidance and leadership to schools and offices for the use of MCPS business systems analysis of accounting data and effectiveness of other business processes.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Thorough knowledge of generally accepted accounting principles and reporting systems. Thorough knowledge of the required reports for Board of Education, local, state, and federal regulations. Knowledge of federal, state and other educational programs. Strong oral and written communications, and human relations skills. Thorough knowledge of and ability to employ advanced computer technology to improve business practices. Strong organizational and time management skills. Considerable knowledge and proficiency with client/server and desktop computer applications and database reporting tools. Ability to interpret and communicate functional issues with technical and nontechnical staff. Ability to analyze and evaluate business processes using continuous improvement principles. Knowledge and purpose of the employee Professional Growth Systems (PGS).
EDUCATION, TRAINING, AND EXPERIENCE: Bachelors degree from an accredited college or university with a degree in accounting, business or public administration required. Masters degree preferred. Progressively responsible experience in accounting operations (preferably in a public service setting) utilizing computer support. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: Certified Public Accountant strongly preferred.
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) As required by the duties and responsibilities of the position.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Frequent extended working hours into evening as required.
OVERTIME ELIGIBLE: No

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

On a regular and continuing basis develops, maintains, reviews, and documents accounting procedures using technical accounting knowledge.

Identifies areas which can be improved and bring these items to the attention of the division director.

Institutes research and analysis of the problems and provides solutions.

Prepares and/or reviews procedural documentation for newly developed modules or processes and rewrites existing procedures.

Develops and maintains accounting procedures manual; creates written analyses of existing workflow and the controls that are established within that workflow.

Provides leadership role for the division and schools /offices for the strategic management of business systems, including process development, control, training, and accountability.

Works with schools, offices and MCPS technical resources to identify and address business systems issues and deficiencies.

Develops written plans, schedules, and work papers to coordinate the year-end closing and to identify the responsibility of others during the year-end closing process period.

Works closely with the external audit firm and coordinate staff assignments relating to the audit.

Responds to questions/requests from MCPS offices and schools that need assistance with problems.

Controls and reviews disbursements, approves journal entries, discusses technical problems with staff, and recommends solutions.

Collaborates with staff in preparation of numerous financial reports and schedules, such as the monthly report to the Board of Education, annual financial report, state financial report, state budget report, Internal Revenue Service reports, and numerous other reports.

Maintains awareness of expenditure levels to advice management.

Acts for the division directors when they are absent.

Provides training and orientation for new division employees, as well as schools and office staff about the organizations accounting policies and procedures.

Maintains contact with schools and offices regarding the reporting and accounting of financial data.

Responds to inquiries and explains accounting needs and procedures.

Ensures all transactions are processed in compliance with Governmental Accounting Standards Board (GASB), federal/state and MCPS regulation and polices.

Coordinates accounting or system changes with schools and offices.

Understands and applies principles of performance evaluation and professional growth for employees.

Performs related duties consistent with the scope and intent of the position.
Class Established: 7/1/2011
Date(s) Revised: 12/4/12, 12/12, 3/19
Last Reviewed:

This description may be changed at any time.