] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → EXECUTIVE ASSISTANT, CHIEF SCHOOL PERFORMANCE OFFICER

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Executive Assistant, Chief School Performance Officer

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Executive Assistant CODE: 0461 SQ/OQ: Not Applicable
WORKING TITLE: Executive Assistant, Chief School Performance Officer GRADE: O MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Manages administration and coordination of the day-to-day operations of the Office of School Performance (OSP). Provides assistant support to the chief school performance officer and, as directed, the community superintendents. Coordinates collaboration among central offices and OSP. Responds to and resolves issues and questions; gathers information needed for executive staff decision making; prepares correspondence and reports in response to issues assigned to OSP. Coordinates and plans meetings; liaisons with staff from the Office of the Deputy Superintendent of Schools and the Office of the Chief Operating Officer to develop and monitor budget reports; supervises and evaluates administrative and support staff assigned to OSP. Prepares recommendations for the chief school performance officer and, as directed, the community superintendents; collaborates with others on matters impacting future planning, policies and operational procedures.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Thorough knowledge of the organization of Montgomery County Public Schools (MCPS). Thorough knowledge of the MCPS policies and procedures. Considerable knowledge of school operations. Excellent oral and written communication and human relations skills. Ability to communicate on behalf of the chief school performance officer and community superintendents to associate superintendents, directors, principals, and other appropriate MCPS staff. Ability to think quickly and solve problems, analyze data, and write/edit reports.
EDUCATION, TRAINING, AND EXPERIENCE: Master's degree from an accredited college or university in educational administration, or related field. Experience as a school-based administrator and extensive experience in analytical, organizational, management, data analysis, problem solving, oral and written communication, and human relations skills. Three years successful experience as a administrator and three years as a classroom teacher preferred; other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: Meets Maryland state certification requirements for Administrator I or II. Minimum three years successful experience as an administrator and three years as a classroom teacher, and extensive experience as a master scheduler.
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) None
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Ability to work nights and weekends as required. Annual leave limited during specified time frames.
OVERTIME ELIGIBLE: No

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Provides support to the chief school performance officer and, at the discretion of the chief school performance officer, the other six executive staff members in OSP.

Manages agenda setting for OSP meetings that enable collaborative interaction between staff in OSP and other stakeholders. Tracks meeting requests, supervises creation of agendas, takes notes, and reviews and summarizes materials and meetings.

Coordinates OSP responses to inquiries and requests for information from Board members, principals, staff, and community regarding operational procedures, policies, or issues.

Responds to correspondence on behalf of Board members, the superintendent of schools, the deputy superintendent, and the chief school performance officer.

Organizes long-range planning for OSP including calendar setting and professional development.

Represents the chief school performance officer and/or the community superintendents at meetings with various stakeholders.

Assists with the development and maintenance of policies and regulations for which OSP is responsible.

Assists the chief school performance officer, community superintendents, directors of school performance, and other staff in OSP in resolving problems that affect operations.

Supervises and evaluates staff responsible for special projects and programs, such as response to sexual harassment or hate-violence complaints, summer school, high school plus, etc.

Monitors implementation of the school-based incident reporting system training and reporting.

Supervises maintenance of principals and administrative secretaries¿ mail lists and constructs and forwards messages to those stakeholders as directed.

Completes or supervises completion of system and OSP tasks including course fees, high school graduation, operations calendar, OSP Planning Calendar and Principals Handbook.

Works as delegate for Fiscal Management System tasks and office purchase responsibilities.

Performs other related work as required.
Class Established:
Date(s) Revised:
Last Reviewed:

This description may be changed at any time.