EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Plans, assigns, and coordinates the work of all office staff that provide secretarial/clerical support to office administrators

Leads the supporting services team for the office; oversees task and project assignment and monitors progress.

Reads and distributes incoming print and electronic mail, determining the appropriate handling of each communication.

Independently replies to a variety of correspondence and memoranda preparing letters and memoranda for signature by appropriate administrators.

Maintains work load, work schedules and tracks leave requests for the office.

Models professionalism, sensitivity, and confidentiality to assure the best customer service on the telephone and in person.

Schedules meetings and appointments; making arrangements for space, time, people to attend, etc.,

Reschedules, without supervision, appointments for office leadership if unexpected or urgent matters of importance occur.

Reviews written materials prepared for the Board of Education, the superintendent, or other executive leadership team members, ensuring correctness of grammar, typing accuracy, and conformance to policies and regulations.

Receives telephone calls and visitors, determines nature of their business, then, exercises sound judgment and decision-making skills to resolve many sensitive matters and to refer persons to the office that can best address their needs and concerns.

Assists the office leadership in managing the office budget.

Operates appropriate software applications, including but not limited to the Microsoft Office and Google suites to meet the demands of the work and instructs others in the operation of such equipment as required.

Works in partnership with office and school system colleagues to facilitate cross-office collaboration to ensure the work is complete on time and with high-quality.

Leads development of correspondence and reports by researching, writing and reviewing draft documents.

Prepares/oversees/proofreads agendas/talking points for daily meetings, Board of Education meetings, and special events.

Drafts documents for office administrators in response to internal and/or external requests.

Leads special projects and ensures tasks are completed in a timely manner.

Demonstrates the core values of the school district as it relates to interaction and collaboration with staff and community.

Performs related work as required.