EXAMPLES OF DUTIES AND RESPONSIBILITIES:

1. Responsible for processing invoices, purchase orders, payments, claims and related reports for a large and complex department.

2. Ensure the accurate and timely processing of all accounting transactions; follow up to ensure expeditious shipments and payments; and check receiving records for accuracy.

3. Supervises the office assistant and part-time personnel in the office and recommends placement(s) of part-time staff in other department sections during peak work periods.

4. Supervises and manages all department/division accounting, ordering, and budget procedures.

5. Advise and assist department staff concerning procurement and accounting procedures.

6. Respond to inquiries from vendors and others regarding procurement and fiscal matters.

7. May process & post payroll transactions, including time and attendance reporting.

8. Ensure payments are within budgeted and allocated amounts and comply with established procedures.

9. Analyze data and prepare reports to assist in the preparation of monthly financial monitoring.

10. Analyzes department accounts on a monthly basis and informs the department director of deficit or surplus situations created by position vacancies or supply and equipment price increases/decreases.

11. Recommends alternative expenditure plans to assure that department objectives and priorities are met.

12. Implement year-end closing procedures.

13. Maintain files and records according to established retention procedures.

14. Compiles fiscal and statistical information for reports.

15. Devise and implement procedures and forms for office operations.

16. Works closely with office of management and budget to reconcile and track grant expenditures.

17. Perform related work as required.