] Office of Human Resources - Montgomery County Public Schools

OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → ACCOUNTS PAYABLE TEAM LEADER

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Accounts Payable Team Leader

MONTGOMERY COUNTY PUBLIC SCHOOLS CLASS DESCRIPTION
OFFICIAL TITLE: Accts Payable Team Leader CODE: 5435 SQ/OQ: Optimal Qualified
WORKING TITLE: Accounts Payable Team Leader GRADE: 21 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, performs a variety of accounting tasks required to analyze, verify and reconcile accounting records in order to ensure effective, efficient and accurate financial operations for a large and active area. The work of the class involves overseeing accounts payable staff in processing supplier invoices, and employee expense reimbursements in a timely and accurate manner; identify exceptions which occur in the procure-to-pay process and develop corrective action plans to eliminate them; and ensure payable transactions are properly accounted and the accounts payable balance is reconciled. Work with division of procurement to develop appropriate remediation of procure-to-pay process issues. Assist schools and offices in resolving purchasing issues. The unit generates large volumes of invoices and sensitive documents on a daily basis requiring considerable work organization, monitoring, planning and quality control to ensure accurate and timely completion which is crucial to the operation of the school system. Explain complex rules and procedures to employees and the general public as required. Reviews processed transactions, ensuring presence of all required supporting documentation and determining need for additional information in order to meet regulatory requirements. Work requires the skilled use of computers, calculators, and other office equipment.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of the organization, functions and operations of Montgomery County Public Schools. Demonstrated ability to supervise, train and develop staff resources and skills. Strong skills in bookkeeping and accounting procedures, purchasing & procurement procedures and financial accountability. Must demonstrate analytical and problem solving skills, attention to detail and high level of accuracy and ability to maintain confidentiality concerning financial records. Must be highly motivated and able to prioritize multiple tasks and meet deadlines. Demonstrate strong customer focus skills, effective documentation, team work and communication skills. Ability to exercise independent initiative to perform both original and recurring assignments. Must be able to make decisions in accordance with established procedures and practices, and exercise judgment in the absence of clear directives. Requires excellent oral, written and human relations skills.
EDUCATION, TRAINING, AND EXPERIENCE: Bachelors degree required. College major in Accounting or Business Administration; 3 + years of experience or equivalent combination of education and experience; supervisory experience in a high volume accounts payable office; proven performance record with strong managerial and analytical skills; must be able to communicate effectively orally and in writing with all levels of management; must be familiar with check processing, wire transfers, and ACH payments; and knowledge of Oracle is a plus. Other combinations of applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform in the position, may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) Positions may require sustained operation of computer terminals for prolonged periods.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Frequent overtime may be required to meet deadlines.
OVERTIME ELIGIBLE: Yes

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Performs accounting duties of Accounts Payable Manager in her/his absence Assists Manager within the accounting function . from the office.

Assists the accounts payable manager to establish and implement processing procedures for the accounts payables unit, monitors and adjusts staff workloads, sets priorities and resolves technical problems.

Overall responsibility for the control, maintenance and functioning of the FMS & School Financial Operations (SFO) accounts payable module and related feeder systems.

Reconciles the district wide P-Card purchases to ensure charges were properly authorized.

Schedules payment of vendor invoices in a manner that is timely yet reflects proper management of cash flow.

Analyzes processes and procedures to determine if they are standard, and if not, establishes guidelines to monitor those processes and procedures that fall below industry standards.

Advises and assists the director, accounts payable manager, and other key staff with performance reports, business process analysis, database report and related training and presentations.

Updates and evaluates the activities of the supplier records to ensure compliance with stated guidelines and polices.

Processes vendor credit memos and matches those credits to vendor returns.

Supervises the work of over 10 staff members in the accounts payable unit.

Collaborates with the technical team by providing oversight of the district wide 1099 transactions, develops and implements test scripts for 1099 reporting using multiple software applications; updates, evaluates, and manages the activities of the supplier records to ensure compliance with stated guidelines and polices.

Assists Accounts Payable Manager with customer consignment billing and inventory reconciliation.

Trains and enforces both division and MCPS procurement and accounting rules, policies, and procedures.

Collaborates with other departments to resolve issues that prevent invoices from being processed.

Performs audit of all travel expense reports.

Collaborates with employees to in resolvinge issues that prevent travel expense reports from being processed.

Maintains quality control to ensure that accounting transactions comply with financial policies and procedures.

Analyzes and reviews vendors' statements for accuracy and check credit balances; requests cash refunds on credit balances and resolves discrepancies.

Collaborates with the division of procurement and the office of human resources and development in , assuringes the timely and accurate processing of vendor and employee records.

Provides internal and external administrative support in order to ensure effective and efficient office operations.

Maintains the Division of Controller website.

Answers phone, mail, and walk-in inquiries; researches questions; and provides accurate to information the requesting party.

Understands and applies principles of performance evaluation and professional growth standards for employees.

Performs related duties consistent with the scope and intent of the position.
Class Established: 1/2010
Date(s) Revised: 11/2016, 7/1/2019
Last Reviewed: 2010

This description may be changed at any time.