This position requires knowledge of all of the seven core competencies of the Supporting Services Professional Growth System (SSPGS) to include commitment to students, knowledge of job, professionalism, interpersonal, communication, organization, and problem solving. Considerable knowledge of business English, spelling, general vocabulary, punctuation and arithmetic. Considerable knowledge of modern office practices and procedures. Knowledge of the general organization and functions of Montgomery County Public Schools, or the ability to acquire rapidly such knowledge. Ability to carry out independently continuing assignments requiring the organization of materials, the handling of routine administrative details, the preparation of reports and sound decision-making. Ability to handle properly confidential information. Ability to use independent judgment and discretion in performing duties. Ability to supervise and coordinate the office secretarial staff. Ability to operate word processing and other personal computing equipment to complete complex word processing tasks. Strong proofreading and editing skills. Good oral and written communications, and human relations skills. Completion of the MCPS Typing Test at the required score.

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Coordinates and supervises the work of clerical staff assigned to the office of an associate or community superintendent.

Composes memorandums, correspondence and replies to correspondence of a non-policy or non-technical nature.

Reviews drafts and final copy of material sent to schools from various departments, divisions and offices.

Checks outgoing correspondence and material for format clarity and accuracy, compliance with Board policies, and clarity and accuracy; summarizes reports submitted from department directors, supervisors and principals.

Gathers budgetary and personnel data and prepares operating and activity reports.

Advises department and division directors on pertinent information pertaining to their personnel and fiscal accounts.

Develops suggestions and recommendations on such matters as improving the flow of work in the office and managing the secretarial/clerical workload and staff.

Maintains the associate or community superintendent's day and night calendars, schedules appointments and meetings without prior clearance and makes arrangements for other members of the staff to represent him/her when necessary.

Arranges for conferences and meetings, including scheduling space and time and notifies participants; receives visitors and telephone inquiries; ascertains nature of calls, determines which should be handled personally by the community or associate superintendent and which can be referred to other staff members.

Reviews and prioritizes incoming mail and reroutes correspondence which can be referred to others; takes and transcribes dictation from individuals or groups.

Operates word processing and other personal computing equipment in the completion of complex and varied word processing tasks and instructs others in the operation of such equipment as required.

Performs related work as required.