Under general supervision, performs varied and responsible work in the registration and transfer of students, and in the preparation and maintenance of student records and transcripts for a senior high school.  Work of the class consists of applying specialized procedures to maintain and operate registration processes at the senior high schools.  Workers maintain contacts with colleges, universities, national testing services and employers.  Considerable judgment is exercised in the release of confidential information, retention of information in the student official record, and researching and interpreting information to be entered into the record. Volume and nature of work follows the school cycle from enrollment to graduation, and employees exercise considerable independence in scheduling work to achieve maximum efficiency. Employees are required to exercise extreme tact in working with confidential information.

Considerable knowledge of modern office practices and procedures with specific reference to records management, school curriculum, and course credit system; considerable knowledge of business English, vocabulary, spelling, and arithmetic. Ability to verify incoming records, maintain a complete record system and assemble and organize data and prepare reports from such records; ability to work independently and to exercise tact and sound judgment in working with confidential information; ability to make student referrals to appropriate school personnel, make decisions in accordance with established policies and procedures, and maintain clerical records and prepare reports. Ability to work effectively with students, administrators and instructional staff, and other school employees, and the central office staff. Ability to supervise clerical personnel. Skill in the proficient operation of a typewriter and use of computer terminal to operate a data system; skill in operating word-processing equipment. Good human relations skills. 

High school graduate with two years of college or equivalent work experience; experience and training in clerical and secretarial work and office practices and procedures. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.

Designated positions may require sustained operation of keyboard devices.

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

• Directs and coordinates registration activities.
• Compiles statistical data on registration for administrative use;
• Directs preparation of statistical reports and interprets registration policies to faculty and students.  Directs preparation of student transcripts; prepares commencement list;
• Directs activities of workers engaged in transcribing academic records of students; directs compilation of information, such as class schedules and graduation requirements for publication in school bulletins.  Coordinates dissemination of information on courses offered and procedures students are required to follow in order to obtain grade transcripts; issues official transcripts. 
• Registers new students; makes schedule changes; identifies students whose changes warrant a counselor;
• registers students for the following year; records schedule changes on permanent record cards; maintains class count lists; withdraws students and forwards records to other schools on request.  Explains the school program to students and parents. 
• Performs related work as required.