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Account Assistant I |
4310 |
|
|
10 |
| Under general supervision, performs
accounting clerical work involving posting, checking and
entering of numerical data. The work of the class involves
numerical checking and routine processing of financial
transaction documents, and related general clerical duties.
Workers check figures on purchase orders, receiving slips,
invoices, and other documents for accuracy, using calculators
to check extensions, discounts and totals; receive, post
and prepare orders for materials; check financial, inventory,
and meal reports for arithmetic accuracy; and maintain
files and logs of transaction documents and related materials.
The work is performed in accordance with detailed procedures,
which are closely followed. Workers call other units and
offices or vendors to verify and clear up minor discrepancies
in the work, but refer other problems to supervisors to
correct. Assignments include the regular use of computers
to enter numerical data, and of calculators, typewriters,
other office machines. |
| Some knowledge of bookkeeping methods
and procedures; working knowledge of office methods and
procedures and familiarity with the use of standard office
equipment, data processing printouts and CRT's. Ability
to apply basic bookkeeping knowledge to the verification
of accounting transactions and to the preparation of routine
financial statements and reports; ability to make rapid
and accurate arithmetic calculations. Skill in operating
a calculator and other modern office equipment, with skill
in operating a typewriter required for some positions.
Good oral and written communications and human relations
skills. Completion of the MCPS Typing Test (where required)
at the required score. |
| Graduation from high school including
commercial subjects, and experience in performing general
clerical work, some of which should have involved the
processing of financial transactions. Other combinations
of applicable education, training, and experience which
provide the knowledge, abilities, and skills necessary
to perform effectively in the position may be considered. |
| None |
|
(Special requirements such as lifting heavy objects and
frequent climbing.) Positions may require sustained operation
of computer terminals for prolonged periods. |
|
(Frequent overtime or night work required, etc.) None |
|
Yes |
|
Verifies utility bills and invoices for payment; verifies
entries for accuracy and completeness; checks prices
against purchase orders; checks extensions and for discounts;
records cost figures by entering data into computer;
posts and maintain logs and files. Checks accuracy of
reports by running tapes: cash receipts reports, inventory
reports, meal reports, stock items requested and to
be issued, receiving reports. Receives and receipts
monies for tuition, insurance, and special funds. Checks
and posts time and attendance reports, labor hour reports,
materials reports. Maintains records and files in connection
with shipments, purchases, price changes, returns, payments
of invoices, inventory controls and central warehouse
catalog. Performs related work as required.
|
1/70
7/82, 8/84,
11/89, 10/91, 7/92 |
This description may be changed at any time.
Note: A general guide to class description, which includes
definitions of standard terms used, is considered an integral
part of this description and is available
from the Office of Human Resources. |
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