| Under general supervision, performs
responsible accounting clerical work in the processing
of transactions and preparation of reports. The work of
the class involves checking and verifying documents for
the purpose of maintaining financial accounting records
or processing financial or accounting transactions. Workers
check data using calculators or computers to verify arithmetic
accuracy, computers or other records to confirm authorizations
and codes, and perform other steps to ensure that transactions
and records meet all requirements. Workers resolve many
discrepancies on their own initiative by calling other
units and offices or vendors to clear up problems, using
their knowledge of the nature of the transaction and processing
procedures to correct errors. Other positions post and
maintain transaction ledgers, keeping running account
of encumbrances, expenditures, credits and balances. Workers
maintain logs, files and procedure manuals. Assignments
typically require use of computer terminals and calculators,
with some positions requiring skilled use of typewriters. |
| Working knowledge of bookkeeping methods
and procedures; working knowledge of office methods and
procedures; some knowledge of modern business administration
practices and procedures; some knowledge of the operation
of computer terminals to enter data. Ability to maintain
business and financial operating records and prepare reports;
ability to apply bookkeeping knowledge to varied or specific
assignments and to detect arithmetic errors. Skill in
the operation of a calculator, computer keyboard and other
modern business office equipment, with skill in operating
a typewriter required for some positions. Good oral and
written communication and human relations skills. Completion
of the MCPS Typing Test (where required) at the required
score. |
| Graduation from high school including
or supplemented by courses in bookkeeping or commercial
subjects and experience of responsible nature in financial
record keeping. Other combinations of applicable education,
training, and experience which provide the knowledge,
abilities, and skills necessary to perform effectively
in the position may be considered. |
|
(Special requirements such as lifting heavy objects and
frequent climbing.) Positions typically operate computer
terminals for sustained periods of time. |
|
(Frequent overtime or night work required, etc.) None |
|
Reviews purchase orders for account and item changes,
availability of funds and the daily control reflecting
changes to all account allocations, expenditures, unencumbered
balances and outstanding encumbrances; notifies procurement
division of purchase orders not being processed due
to lack of funds; checks accounts for proper coding
of expenditures. Maintains check controls and issues
checks as instructed; verifies check amounts and vendor
information. Maintains a complete physical inventory
system pertinent to the ordering, receiving, storing,
issuing, and recording of maintenance materials; posts
daily entries to appropriate stock and account records
and prepares reports of purchase orders that have been
processed; maintains cost records pertaining to maintenance
projects. Checks, totals, and records discounts taken
or lost when invoices are processed for payment; works
with schools and central office departments to clear
up problems and expedite payments; receives and reviews
correspondence of a financial nature from vendors; prepares
for supervisor rough draft replies with attachments
and takes appropriate action to satisfy requests from
business firms. Receives and reconciles cash receipts
from school cafeterias to individual bank statements;
verifies entries, compiles figures, and prepares reports
to the State Department of Education requesting reimbursement
to MCPS for children's lunches and milk sold each month;
posts to an individual school ledger income and expense
entries for each cafeteria; reconciles postage and prepares
income and expense statements. Maintains participation
database for food service; receives, processes and reports
data. Receives, verifies and deposits cash receipts;
verifies account numbers, prepares journal vouchers
as required; takes deposits to bank; verifies benefit
plan invoices; verifies and transfers benefit totals
among banks; maintains signature plate log for check
signing; secures safe and its contents; responds to
inquiries concerning financial receipts. Performs related
work as required.
|
7/65
1/70, 7/82,
8/84, 11/89, 7/92 |
