| Under general supervision, performs
responsible accounting clerical work in processing financial
transactions and maintaining related records. The work
of the class involves ensuring the proper processing of
accounting transactions by maintaining a set or subset
of accounts; checking, verifying and controlling the processing
of transaction documents; and related work. Workers are
responsible for an important accounts processing activity,
performing accounts processing work and providing functional
direction over the activity to ensure that the work is
performed correctly. They follow through on their own
initiative to clear up discrepancies and take actions
affecting other accounts processing activities within
MCPS. |
| Considerable knowledge of bookkeeping
principles, methods, procedures and techniques; considerable
knowledge of office methods and procedures and familiarity
with the use of standard office equipment; working knowledge
of the use of computer terminals; some knowledge of governmental
bookkeeping practices and procedures. Ability to apply
bookkeeping knowledge to repetitive and special assignments;
ability to instruct and oversee the work of other employees;
ability to carry out, with limited supervision, continuing
assignments requiring the organization and presentation
of material and the making of decisions. Good oral and
written communications and human relations skills. |
| Graduation from high school supplemented
by advanced business training courses in bookkeeping and
considerable experience of a responsible nature in financial
record keeping of account assistant 11 level. Other combinations
of applicable education, training, and experience which
provide the knowledge, abilities, and skills necessary
to perform effectively in the position may be considered. |
|
(Special requirements such as lifting heavy objects and
frequent climbing.) Positions operate computer terminals
for prolonged periods. |
|
(Frequent overtime or night work required, etc.) None |
|
Processes and oversees the processing of orders, payments
and accounts encumbrances for instructional materials;
checks and verifies transactions and ensures the accurate
posting of information to appropriate accounts; resolves
discrepancies by calling vendors, staff and other MCPS
offices and units to clear up problems; responds to
inquiries from staff and others regarding ordering and
procurement procedures.
Sets up and maintains account controls, logs and files.
Instructs other workers and temporary help in office
and accounts clerical processing procedures. Searches
records and computer files to locate and verify information
on orders, vendors, accounts and transactions. Devises
improved office and processing procedures to reduce
errors. Reviews, edits, corrects and follows through
on the processing of accounts receivables; maintains
account ledgers and controls, and prepares journal vouchers
and internal accounting documents as appropriate; prepares
invoices and follows through with collecting receivables
by sending notices; reconciles outstanding accounts
receivables to account controls; prepares supporting
statements and aging reports, suggests follow-up or
write-off as appropriate; controls input of accounts
receivables to data processing; maintains receivable
codes and name tables; assists in implementing accounting
changes. Performs related work as required. |
