| Under general supervision, performs
clerical, statistical and accounting work to assist in
the allocation and control of positions and resources
to schools and area offices. Work of the class consists
of completing budget allocations for staffing of schools.
The work involves preparing staffing and other resources
allocations and notices to schools, other offices and
agencies. Work requires understanding of MCPS accounting
and budgeting procedures and good office clerical skills. |
| Knowledge of the budget guidance document,
position control manual, A&S regulations, position
control status report, personnel action requests, chart
of accounts, accounting summary balance, statement of
transactions and related reports and forms. Knowledge
of the organizational structure of MCPS, or the ability
rapidly to acquire such knowledge. Ability to carry out
allocation and control of positions and resources duties
under time and deadline pressures and with an extremely
high degree of accuracy. Ability to perform statistical
compilations and computations. Ability to work effectively
with administrators, staff and others and to resolve a
variety of questions/ problems relating to the allocation
of positions/resources. Ability to take dictation and
transcribe varied and complex material at the rate of
speed established for this classification. Good oral and
written communication and human relations skills. Skill
in the operation of a typewriter at the rate of speed
established for this classification. |
| Graduation from high school supplemented
by course work in accounting and statistics. Considerable
progressively responsible secretarial or clerical experience
which is related to the allocation and control of positions
and resources. Other combinations of applicable education,
training, and experience which provide the knowledge,
abilities, and skills necessary to perform effectively
in the position may be considered. |
|
(Special requirements such as lifting heavy objects and
frequent climbing.) None |
|
(Frequent overtime or night work required, etc.) Ability
to work overtime to meet deadlines for allocating staff
or other required work. |
|
Maintains up-to-date allocation grid sheets for staffing
of schools. Maintains current staff balances for the
deputy superintendent of schools, the Office of School
Administration and Personnel. Reconciles allocation
discrepancies. Monitors all incoming documents related
to allocations, such as requests for funds and approval
to use funds for which the deputy superintendent is
account manager, and checks for accurate description
of expenditure, correct account number, appropriate
signature, category change, and compliance of requests
with expenditure guidelines and procedures. Ensures
that requests contain the proper information and requests
clarification and additional information as required.
Prepares a variety of statistical charts and tables
for use in development of budgets, allocations of staff
and various data analysis and summaries. Performs extensive
compilation and computation work on tentative and final
allocations, control totals, and resolution of discrepancies.
Assists in processing the budget for the Office of School
Administration and schools each fiscal year; checks
for all required budget input documents, sequences budget
material, enters positions, narrative, etc. on budget
forms; contacts the Office of School Administration,
schools and the Department of Budget Planning and Development
to secure required budget information and coordinate
timely processing of the budget. Answers a variety of
questions relating to allocation of positions and resources,
referring the more difficult questions to the administrative
assistant. Composes non-technical correspondence, prepares
and types a variety of correspondence and materials,
and maintains the calendar of and provides secretarial/clerical
support to the administrative assistant to the deputy
superintendent - business. Provides secretarial support
in the Office of the Deputy Superintendent as required.
Assists field/school secretaries, financial assistants
and business managers on a daily basis with the completion
of forms, and assists with general processing procedures.
Works closely with the accounting and procurement offices
with payment for vendors, processing payments, purchase
orders, warehouse requisitions, etc. Performs related
work as required. |
