Secretarial Assistant,
Office of the Superintendent |
4390 |
| Under direction, performs varied office support tasks,
often involving sensitive and confidential work for
administrators and staff in the Office of the Superintendent.
Provides primary secretarial support for the special
assistant to the superintendent maintaining calendars,
logs and records, databases, and preparing routine correspondence.
Exercises considerable initiative anticipating requirements
of administrators, tracking special events or situations
keeping staff informed. Work involves frequent contact
with high-level officials in MCPS and in other organizations,
requiring sensitivity and good judgment. Work requires
an understanding of MCPS systemwide structure, Board
policies and regulations, state and county government
structure and operation.
|
| This position requires knowledge of all of the seven core competencies of the Supporting Services Professional Growth System (SSPGS) to include commitment to students, knowledge of job, professionalism, interpersonal, communication, organization, and problem solving.
Extensive knowledge of business English, spelling,
general vocabulary, and arithmetic; modern office practices,
procedures, equipment; and the general organization
and functions of major MCPS units. Ability to keep complex
records, to efficiently operate office equipment, and
to develop spreadsheets and databases as needed to manage
information and prepare reports from such records; to
compose memoranda and letters from general instructions;
to carry out assignments on own initiative, and to handle
confidential and controversial matters with judgment
and tact. Requires excellent communication and interpersonal
skills. |
| Graduation from high school and considerable, progressively
responsible experience in the secretarial field, including
experience with Montgomery County Public Schools. Completion
of some college coursework desirable. Other combinations
of applicable education, training, and experience which
provide the knowledge, abilities, and skills necessary
to perform effectively in the position may be considered. |
| Notary Public license desired. |
| (Special requirements such as lifting heavy objects and frequent climbing.) Sustained operation of keyboard devices. Ability to
move and position equipment for meetings and presentations. |
| (Frequent overtime
or night work required, etc.) Ability to perform under pressure to meet deadlines.
Overtime work required frequently. |
|
Provide secretarial support for the special assistant
to the superintendent by maintaining an appointment
calendar, scheduling meetings, drafting memorandums
and letters, filing, maintaining logs and records, creating
and maintaining data bases.
Provide administrative and clerical support for regular
meetings (Administrative Assistants, Executive Staff,
Instructional TV, Superintendents Office Staff.)
Provide administrative and logistical support for superintendents
meetings and forums by securing locations, materials,
invitations, equipment, refreshments etc.
Generate and edit charts & graphs for use in the
superintendent's presentations.
Oversee the superintendent's ABCD awards reviewing
requests, drafting responses, maintaining logs, coordinating
dates, and notifying the Bulletin editor.
Coordinate collection of Talking Points data for the
superintendent.
Collect time sheets and enter payroll data for office
staff.
Maintain correspondence log and generate reports using
Microsoft Access.
Order and monitor the use of supplies & equipment.
Performs related work as required. |
7/92
1/93, 8/97,
5/02
10/2007 |
