Inventory & Surplus

Surplus & Inventory



Need to add items to your inventory? Delete, retire, or transfer equipment to another location? Select resources below for instructions, or contact Kevin Soisson at the Property Office or call 301-279-3245.

Please note: Incoming box(es) can take 1 to 2 days for processing. Schools and offices are inventoried at least every two years or by special request.

  • Form 234-18 to add items to inventory. Complete the form and attach a copy of the item's purchase documentation (i.e., purchase order or invoice). Pony to Kevin Soisson, Property Office, Supply Warehouse and keep a copy for your records.
  • Form 234-17 to delete items from inventory. Complete and Pony to Kevin Soisson, Property Office, Supply Warehouse and keep a copy for your records.

Summer 2019 Inventory

  • Every two years, the Department of Materials Management is required to conduct a Fixed Assets inventory at each location (Regulation EDC-RA).

  • You will be notified in early June if your location will be inventoried in summer 2019.

  • Need a copy of the fixed asset inventory assigned to your location? Contact Kevin Soisson.

Fixed Asset Barcode Equipment List

Items Barcoded Items NOT Barcoded: (Must Keep on Local School Inventory)
  • All Equipment over $5,000
  • Art Equipment over $1,000
  • A/V Equipment over $1,000
  • Building Service Equipment over $150
    (including tractors and lawnmowers)
  • Cafeteria Equipment over $1,000-Direct Ship
  • Industrial Equipment over $1,000-Direct Ship
  • Inventoried Vehicles (Auto, Bus, Truck)-Direct Ship
  • LCD Projectors over $500 (with a 10 year life)
  • Music Equipment including Pianos over $1,000
  • Office Equipment over $500 (Laminators, Fax Machines)
  • P.E. Equipment over $1,000-Direct Ship
  • Science Equipment over $1,000-Direct Ship
  • Camcorders over $500
  • Computers, iPads, Laptops & Tablets
  • Copiers over $1,000-Direct Ship
  • Digital Cameras over $500
  • Kilns over $1,000-Direct Ship
  • Printers and Scanners over $500 (life within 8 years)
  • Promethean Boards-Direct Ship
  • Studio Equipment over $1,000
  • Flat Screen Televisions and Flat Panels over $500 (5 years)
  • Amazon Kindle under $500
  • E-Readers
  • Elmo Projector
  • External Drives
  • Film Strip Projectors
  • Flex Cams
  • Furniture
  • Microwave Ovens
  • Modems
  • Monitors 
  • Overhead Projectors
  • Scoreboards
**Chromebooks and Lenovo tablets receive barcode labels but are not tracked in Fixed Assets - must be tracked through the Office of the Chief Technology Officer and locally at each location.

Please Note:
Any item can be barcoded by special request for an extraordinary reason given by the school on a case by case basis.

If you have questions, contact Kevin Soisson, Property Office, Supply Warehouse, 301-279-3245.

Direct Ship indicates that the item will be sent to the school/location
(not the Supply Warehouse).

**Gas powered equipment will be shipped directly to the Heavy Equipment shop at the Division of Maintenance, Turkey Thicket, all other items will be shipped directly to the Supply Warehouse.