OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → CONTROLLER

Sorted by job title: A - C | D - H | I - Q | R - Z

Controller

MONTGOMERY COUNTY PUBLIC SCHOOLS
CLASS DESCRIPTION
OFFICIAL TITLE: Controller CODE: 0299 SQ/OQ: Not Applicable
WORKING TITLE: Controller GRADE: P MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, plans, directs, and controls the accounting operation of the school system to assure there is legal compliance with state, federal, and local laws as well as compliance with generally accepted accounting principles. Keeps current with changes in local, state, and federal laws and any revisions in recording and reporting financial information as recommended by the American Institute of Certified Public Accountants (AICPA) or Governmental Accounting Standards Board (GASB). Provides general administration; unit management, development and review of fiscal policies; and development and maintenance of accounting and reporting systems and procedures.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Thorough knowledge of generally accepted accounting principles and reporting systems; thorough knowledge of the required reports for Board of Education, local, state, and federal government. Ability to organize and manage computer generated reports and excellent oral and written communications and human relations skills.
EDUCATION, TRAINING, AND EXPERIENCE: Master's degree from an accredited college or university in accounting. Certified Public Accountant. Training or course work in computer science. Experience as a supervisor in a large government accounting and data processing operation; or any combination of applicable education, training, and experience which provides the knowledge, abilities, and skills necessary to perform effectively in the position.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) None
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) The requirements of the job necessitate occasional night and weekend work.
OVERTIME ELIGIBLE: No

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

1. Supports administration in maintaining the highest possible standards for controlling, recording, and reporting financial operations and direct compliance with state, local, and federal laws as well as generally accepted accounting principles.

2. Directs and coordinates supervision and activities of all personnel in the division.

3. Plans, implements, and reports on important and complex governmental fund accounting, school system's budget control, and auditing of an operational character involving the application of general and specialized accounting principles, methods and practices.

4. Directs and approves or disapproves the disbursement of the school system's funds in accordance with availability of appropriated funds, applicable laws, rules, Board actions, and accounting requirements.

5. Analyzes laws, regulations, legal opinions and decisions, office methods, rulings, and procedures as they pertain to the work of the accounting division and the correct accounting for district financial activities.

6. Works closely with external and internal auditors to ensure effective audits, compliance with requirements, and efficient processes.

7. Maintains an encumbrance system of accounting for all Capital Budget items and all Operating Budget items, including payroll.

8. Makes studies and recommendations regarding organization and procedure changes when necessary to meet changing conditions. Consults with officials of all departments concerning financial matters applicable to their operations. Provides liaison with all operating units of the school system involved in fiscal transactions.

9. Develops and maintains a chart of accounts in accordance with local policies and state requirements. Develops processing procedures for the accounting division and continually evaluates and updates them. Updates relevant chapters of the financial manual.

10. Manages accounting for federal, state and other grants, working with local school and departmental staff to maintain accuracy of accounting data, timely reporting and efficient cash management. Oversees the data collection for federal Impact Aid.

11. Prepares periodical reports and statistics on the fiscal operations of the school system. Prepares materials for lease financing of equipment and vehicles.

12. Provides budgetary controls in accordance with the policies of the Board of Education. Provides resources to operating units in the development of acceptable accounting records and procedures necessary to perform their assigned functions. Provides fiscal guidance as required in the development, operating, and reporting of state, federal, and other supported programs, in accordance with varied complex laws and regulations applicable to these programs.

13. Keeps abreast of local, state, and national developments in order to affect changes in operations as necessitated by current changes in society, business, education, etc.

14. Provides in service workshops e-signed to strengthen staff competencies and financial management skills.

15. Provides direction for the visiting bookkeeper program and the extracurricular fee process.

16. Performs related work as required.

Class Established: 6/82
Date(s) Revised: 11/84, 6/99, 7/01, 5/12
Last Reviewed:

This description may be changed at any time.

Click here to log in