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Assistant Director, Department of Facilities Management

OFFICIAL TITLE: Assistant Director II CODE: 0319 SQ/OQ: Not Applicable
WORKING TITLE: Assistant Director, Department of Facilities Management GRADE: O MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, assists the director in coordinating the development of strategic plans and implementation of strategic initiatives for the development and divisions with the Department of Facilities Management (DFM). Develops productivity standards, expectations, and measures for facility management strategic assessment models that are linked to Baldridge categorical criteria for performance evaluation; develops and administers plans for internal process, innovation, and continuous learning improvements; conducts research and develops information on best business practices, and manages the implementation of new techniques for cost effective management systems/processes. Develops technology plans for departmental to include database structures, information integration, and automated data generation for performance measurement. Evaluates and tests, for implementation, new database software. Manages departmental resource conservation programs for utilities, energy management, and waste reduction.
KNOWLEDGE, SKILLS, AND ABILITIES: Thorough knowledge of supervisor and personnel management practices; business practices/processes utilized in the construction, maintenance, and operation of facilities. Familiarity with capital planning and budgeting processes for facilities planning. Thorough knowledge of strategic planning and quality management process development. Ability to perform work of a detailed nature that requires creative thinking and work under pressure to meet prescribed deadlines. Knowledge of processes/practices used to measure performance and develop systemic improvement models. Excellent technology, organization/time management, communication (written and oral), interpersonal skills, and ability to work as part of a team. Thorough knowledge of and proficiency with Microsoft Office and Oracle, or similar database management systems. Familiarity with database warehouse operations and data repository concepts. Ability to provide guidance, training, and technical assistance for other staff members in database concepts, features, and operations.
EDUCATION, TRAINING, AND EXPERIENCE: Bachelor's degree from an accredited college or university in engineering, industrial management, information systems, or related field. Master's in business administration, public administration, and management science, or an advance degree in a related discipline preferred. Supervisory experience managing large utility and energy conservation programs. Specialized training and experience in areas of property/asset facilities management such as planning, engineering, architectural design and construction, maintenance, and operations. At least five years of experience in the administration/supervision of facilities management programs. at least three years experience in developing and using automated database systems preferably in the management of real property assets. Advanced training and experience with management planning systems to include strategic planning, performance assessment and measurement modeling, and quality programs.
CERTIFICATE AND LICENSE REQUIREMENTS: Meets Maryland state certification requirements for engineer, industrial management, information systems, or related field. Certification as supervisor and principal or Administrator I desirable.
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) None
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Frequent extended day work required; attendance at occasional evening Board of Education and committee meetings.


1. Manages department activities in the absence of the director.

2. Assists the director in managing functions of the department, including representing the department at Board of Education, County Council, and other meetings as required.

3. Assists in preparation of detailed, periodic project analyses and summaries for the Board of Education, superintendent of schools, deputy superintendent, and members of the executive staff.

4. Assists in the development of project cost and staffing estimates for the Capital Improvements Program (CIP).

5. Evaluates and tests new database software.

6. Manages departmental resource conversation programs for utilities, energy management, and waste reduction.

7. Performs other duties as assigned.

Class Established: 5/00
Date(s) Revised:
Last Reviewed:

This description may be changed at any time.

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