OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → ASSISTANT CONTROLLER

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Assistant Controller

MONTGOMERY COUNTY PUBLIC SCHOOLS
CLASS DESCRIPTION
OFFICIAL TITLE: Assistant Controller CODE: 0399 SQ/OQ: Not Applicable
WORKING TITLE: Assistant Controller GRADE: N MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, develops and monitors a broad range of financial data, reports, schedules and overall general accounting controls. Work of the class consists of planning, directing, and coordinating the accounting procedures and documentation necessary to ensure legal compliance with state, federal, and local laws as well as compliance with generally accepted accounting principles. Prepares Annual State Financial Report, Annual State Budget Report, MCPS Annual Financial Report, and numerous other reports. Ensures proper reporting to the Board of Education, staff; citizens, external auditors and other stakeholders. Provides advanced professional guidance and leadership to schools and offices for the use of MCPS business systems analysis of accounting data and effectiveness of other business processes.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Thorough knowledge of generally accepted accounting principles and reporting systems. Thorough knowledge of the required reports for Board of Education, local, state, and federal regulations. Knowledge of federal, state and other educational programs. Excellent oral and written communications and human relations skills. Thorough knowledge of and ability to employ advanced computer technology to improve business practices. Considerable knowledge of client/server and desktop computer applications and database reporting tools. Ability to interpret and communicate functional issues with technical and nontechnical staff. Ability to analyze and evaluate business processes using continuous improvement principles. Knowledge and purpose of the three employee Professional Growth Systems (PGS) established for the Montgomery County Association of Administrators and Principals and the Montgomery County Business and Operations Administrators (MCAAP/MCBOA) Montgomery County Education Association (MCEA) and the Service Employees International Union (SEIU) Local 500, required.
EDUCATION, TRAINING, AND EXPERIENCE: Graduation from an accredited college or university with a degree in accounting, business or public administration and progressively responsible experience in accounting operations (preferably in a public service setting) utilizing computer support. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: Certified Public Accountant preferred.
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) As required by the duties and responsibilities of the position.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Frequent evening and night work required.
OVERTIME ELIGIBLE: No

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

On a regular and continuing basis develops, maintains, reviews, and documents accounting procedures using technical accounting knowledge.

Identifies areas which can be improved and bring these items to the attention of the division director.

Institutes research and analysis of the problems and provides solutions.

Prepares and/or reviews procedural documentation for newly developed modules or processes and rewrites existing procedures.

Develops and maintains accounting procedures manual; creates written analyses of existing workflow and the controls that are established within that workflow.

Provides leadership role for the division and schools /offices for the strategic management of business systems, including process development, control, training, and accountability.

Works with schools, offices and MCPS technical resources to identify and address business systems issues and deficiencies.

Develops written plans, schedules, and work papers to coordinate the year-end closing and to identify the responsibility of others during the year-end closing process period.

Works closely with the external audit firm and coordinate staff assignments relating to the audit.

Responds to questions/requests from MCPS offices and schools that need assistance with problems.

Controls and reviews disbursements, approves journal entries, discusses technical problems with staff, and recommends solutions.

Prepares, or assists in preparation of numerous financial reports and schedules, such as the monthly report to the Board of Education, annual financial report, state financial report, state budget report, Internal Revenue Service reports, etc.

Maintains awareness of expenditure levels to advice management.

Acts for the division director when the director is absent.

Provides training and orientation for new division employees, as well as, schools and office staff about the organization¿s accounting policies and procedures.

Maintains contact with schools and offices regarding the reporting and accounting of financial data.

Responds to inquiries and explains accounting needs and procedures.

Ensures all transactions are processed in compliance with GASB, federal/state and MCPS regulation and polices.

Coordinates accounting or system changes with schools and offices.

Performs related work as required.

Class Established: 7/1/2011
Date(s) Revised: 12/4/12, 12/12/12
Last Reviewed:

This description may be changed at any time.

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