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Administrative Assistant, Office School Performance

OFFICIAL TITLE: Administrative Assistant CODE: 0459 SQ/OQ: Not Applicable
WORKING TITLE: Administrative Assistant, Office School Performance GRADE: N MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Works closely with the Community Superintendents, Performance Directors, and Executive Director to assist in the administration and coordination of the work of the Office of School Performance, including a variety of school issues related to staffing, budget, general correspondence, and day-to-day operation of the Office.
KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of MCPS policies, practices, curriculum, and initiatives; local, state, and federal laws related to school administration, data analysis, and best practices in school improvement. Exceptional conceptual, analytical, organizational, and management skills. Excellent oral, written and interpersonal skills. Knowledge and application of the six leadership standards that have been established for the Montgomery County Association of Administrative and Supervisory Personnel (MCAASP) Administrative and Supervisory Professional Growth System (MCAASP PGS)
EDUCATION, TRAINING, AND EXPERIENCE: Master's degree from an accredited college or university in educational administration, supervision, or related field with MSDE certification as an administrator or supervisor. Minimum two years as an assistant principal in MCPS.
CERTIFICATE AND LICENSE REQUIREMENTS: Meets Maryland state certification requirements for administration.
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) As required by the duties and responsibilities of the job.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Some evening meetings.


Develops presentations (including memos, Power Points, and presenters) for the Board of Education, Executive Leadership Team meetings, Deputy Leadership Team meetings, Office of School Performance meetings and other meetings as needed as it relates to Strategic Planning, Regional Summer School, High School Plus, and Project Team updates.
Facilitates the development of the Office¿s Strategic Plan and Action Plan Teams. Generates and submits Office Improvement Plan Updates and final summary analysis for the Deputy Superintendent of Schools.
Facilitates the development of OSP processes and manages the OSP process notebook.
Supervises High School Plus program which includes budget development, staffing allocation, program development, data monitoring and reporting
Supervises Elementary and High School Regional Summer School which includes budget development, program development, coordination of summer use of all MCPS facilities, administrative assignments, advertisement, hiring, professional development, registration and payment process, summer course catalogs, data monitoring and reporting.
Analyzes secondary master schedules for the purpose of staffing allocation reconciliation and additional staffing requests. Provides professional development and individual consultation to master schedulers in the development of a secondary master schedule.
Collaborates with multiple offices to obtain data, respond to Budget committee and Board of Education member questions as it relates to Regional Summer School and High School Plus.
Attends meetings representing the Chief School Performance Officer, Executive Assistant and/or acts as the representative of OSP in meetings as needed.
Coordinates OSP projects and acts as a liaison with central offices when OSP involvement is needed on project teams.
Acts as liaison for the George B. Thomas Learning Academy.
Reviews proposed editing of existing policies and regulations (school fundraising, student publications, summer school programs). Reviews serious incidents.
Follows up with schools to increase responsiveness of the Office of School Performance on incidents, needed information, or parent/community requests.

Works with parents and communities, completing correspondence, meeting with parents or community members, handling office visitors.

Works with principals to ensure deadlines are met on a variety of materials submitted by schools to the Office of School Performance.

Attends meetings and committees representing the Office of School Performance as needed or to enhance knowledge of the central office functions.

Represents community superintendents or performance directors as needed.

Performs related work as required.

Class Established: 7/01
Date(s) Revised: 4/2011
Last Reviewed:

This description may be changed at any time.

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