OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → BUDGET & OPERATIONS MANAGER

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Budget & Operations Manager

MONTGOMERY COUNTY PUBLIC SCHOOLS
CLASS DESCRIPTION
OFFICIAL TITLE: Team Leader CODE: 0636 SQ/OQ: Not Applicable
WORKING TITLE: Budget & Operations Manager GRADE: M MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, oversees and manages the preparation, completion, and implementation of the local annual capital budget, associated six-year Capital Improvements Program (CIP), and the state CIP, including associated state-funded programs. Responsible for all functions and activities associated with obtaining, processing, and tracking state school construction aid and related state funded programs. Oversees the preparation of the operating budgets for the department, including divisions, units, and programs within the department. Keeps the director of the Department of Facilities Management (DFM) apprised of matters related to the budget, finances, and other operational issues. Works independently to prepare recommendations and fiscal impact information for the director of DFM, Executive Staff, and the superintendent of schools. Serves as the MCPS primary expert on the local and state CIP and represents MCPS at County Council meetings, state review meetings, citizen advisory board meetings, and community meetings. Provides supervision and leadership of the budget team. Prepares correspondence in response to requests from members of the Board of Education, parents, or other citizens. Performs more difficult and complex assignments and exercises considerable independent judgment and initiative in recommending planning and budgetary strategies to the director and Executive Staff. Nature of the work requires extensive interaction with Executive Staff, County Council and county executive offices, state officials, MCPS management personnel, school staff, and the public.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of public administration principles and practices, with emphasis on budget concepts and organizational systems, practices and procedures, and management analysis techniques. Ability to analyze complex organizational procedures and recommend solutions and scenarios for budgetary problems. Demonstrated ability to analyze complex problems and to prepare effective reports and correspondence. Ability to work effectively with other MCPS departments and stakeholders. Thorough knowledge of public participation processes. Ability to prepare presentations and facilitate community meetings. Understanding of MCPS organization, operations, goals, and priorities. Good user knowledge of computerized information systems. Excellent communications and interpersonal skills.
EDUCATION, TRAINING, AND EXPERIENCE: Graduation from an accredited college or university with a major in public or business administration or related field. Master¿s degree in public or business administration or related field highly desirable. Considerable responsible work in public sector planning, budget preparation, including development of capital improvements programs, and administration. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) As required by the duties and responsibilities of the job.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Ability to attend Board of Education, County Council, and state agency meetings, as well as Parent Teacher Association and community meetings and to work overtime as required.
OVERTIME ELIGIBLE: No

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

1.Manages the preparation, development, and completion of the local annual capital budget and six-year Capital Improvements Program.

2.Manages the preparation, completion, and implementation of the state Capital Improvements Program, as well as the administration of, including application forms and other required documentation, the state¿s Qualified Zone Academy Bond (QZAB) program.

3.Monitors approved local and state capital budgets and associated capital improvements programs, including transfers and supplementals.

4.Ensures the integrity of the county CIP submission database and develops and implements applications to support the budgetary process.

5.Oversees the preparation of the operating budgets for the department; including divisions, units, and programs within the department.

6.Participates in the preparation of financial reports by the fiscal assistants to advise director of critical financial information.

7.Assists in the allocation of resources for the office, including staff and funds for contracting, materials, staff development, and furniture/equipment.

8.Provides supervision and leadership for the fiscal team of the Department of Facilities Management (DFM).

9.Responds to inquires from state delegates, the Board of Public Works (BPW), the Interagency Committee on Public School Construction (IAC), and other governmental agencies regarding MCPS capital budget and state school construction matters.

10.Serves as the MCPS primary expert on the local and state CIP and represents MCPS at County Council meetings, state review meetings, citizen advisory board meetings, and community meetings.

11.Works independently to prepare recommendations and fiscal impact information for the director of DFM, Executive Staff, and the superintendent of schools.

12.Provides technical information for executive work sessions, prepares data analysis and reports, and writes correspondence.

13.Performs more difficult and complex assignments and exercises considerable independent judgment and initiative in recommending strategies to Director and Executive Staff.
14.Acts as resource in budget reviews with superintendent of schools, Board of Education, and County Council.
15.Provides leadership in developing improved management information available to the director of DFM.
16.Serves on committees or work groups as designated by the director of DFM.
17.Prepares reports and presentations to the Board of Education, County Council, and other groups and organizations.
18.Attends meetings as assigned by the director of DFM.
19.Performs related work as required.

Class Established: 7/2011
Date(s) Revised:
Last Reviewed:

This description may be changed at any time.

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