OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → ADMINISTRATOR, BUSINESS AND FINANCE SUPPORT

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Administrator, Business and Finance Support

MONTGOMERY COUNTY PUBLIC SCHOOLS
CLASS DESCRIPTION
OFFICIAL TITLE: Adm Business & Finance Supp CODE: 0638 SQ/OQ: Not Applicable
WORKING TITLE: Administrator, Business and Finance Support GRADE: M MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction of the Office of the Chief Operating Officer (OCOO), provides leadership, coordination, and support for the financial management of K-12 resources and other aspects of the school system budget related to schools. Works directly with the K-12 budget and financial functions, and coordinates the reporting of accurate financial information to enable the school system to plan and take appropriate management action. Manages and problem-solves day-to-day operational matters of the (OCOO) including serving as a facilitator for system wide workgroups, and working with other offices on matters related to operations and budget. Provides leadership for process management, coordination of resources and supports, and the design and implementation of readily accessible resources, tools, and programs to help school financial staff and school administrators understand and manage their fiduciary responsibilities. Provides leadership in the supervision of the fiscal team for K-12 Operations; coordinates the teams effort to support schools; coaches fiscal team to maximize performance. Serves as the central services liaison and support for the School Business Administrator Professional Learning Community (PLC); mentors, trains and supports new school business administrators; provides leadership and coordination for the annual process of recruiting, screening, and hiring a diverse candidate pool of highly qualified school business administrators.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Thorough knowledge of the principles, practices, and techniques of business administration, specifically in accounting, financial management, human resources, budgeting, and planning. Thorough knowledge of the organization of Montgomery County Public Schools (MCPS), MCPS processes and system, administration and business operations, policies and procedures, organizational and leadership theory. Knowledge of and ability to interpret and communicate MCPS policies, regulations and procedures, as well as local, state, and federal mandates as they relate to school business and financial operations. Ability to perform statistical compilations, computations, and data analysis. Ability to administer and apply continuous improvement principles to automated business and student information systems. Ability to communicate effectively using coaching strategies and techniques with MCPS staff and others. Excellent problem solving skills. Ability to work effectively with administrators, staff and other stakeholders to resolve a variety of questions/ problems. Excellent organizational, communication, and interpersonal skills. Knowledge of the Professional Growth Systems (PGS) established for the Montgomery County Association of Administrators and Principals (MCAAP/MCBOA) and the Supporting Services (SEIU) Professional Growth System (SSPGS). Demonstrated ability to supervise and evaluate staff and implement the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING, AND EXPERIENCE: Bachelors degree from an accredited university with a preferred major in business administration, finance, educational administration, or a related field. Extensive experience with budget development and with financial and organizational software required. Minimum 5 years outstanding public school finance administration and business leadership experience required. Administrative or supervisory experience required. Experience as a school business administrator preferred. Demonstrated facilitative leadership skills and ability to work with a variety of stakeholders. Other combinations of applicable education, training, and experience that provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) none
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) May require evening or weekend work.
OVERTIME ELIGIBLE: No

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

(Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or ability associated with this classification, but is intended to accurately reflect the principle job elements.)

Coordinates financial accounting activities for the K12 operating budget and other budgets as necessary.

Provides oversight to ensure that timelines are met and stakeholders receive complete and accurate documents and materials.

Provides guidance, resources, and a continuum of support including professional development for school business administrators, financial staff, administrative secretary and principals related to school business operations and finance including operating fund allocations, Independent Activity Fund processes and management, overtime authorization, hiring of substitutes, procurement, travel, and consultants.

Manages the OCOO budget and Financial Management System approvals (orders, mileage).

Develops and integrates long-range plans and monitoring systems for initiatives and responsibilities supervised by the COO.

Provides facilitative leadership for system wide projects, committees, and workgroups.

Serves as liaison to the School Business Administrator PLC

Oversees and partners with OHRD around the creation of the School Business Administrator pool.

Serves as liaison between school financial staff and central office with respect to business and financial activities in the school.

Performs related duties consistent with the scope and intent of the position.

Class Established: 7/2015
Date(s) Revised: 4/2016
Last Reviewed:

This description may be changed at any time.

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