OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → ACCOUNTS PAYABLE/RECEIVABLE SUPERVISOR

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Accounts Payable/Receivable Supervisor

MONTGOMERY COUNTY PUBLIC SCHOOLS
CLASS DESCRIPTION
OFFICIAL TITLE: AP/AR Supervisor CODE: 0775 SQ/OQ: Not Applicable
WORKING TITLE: Accounts Payable/Receivable Supervisor GRADE: G MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, performs responsible accounts work in managing the processing of claims and invoices. The work of the class involves managing and controlling the processing of vendor invoices and other claims for payment. The individual establishes and implements processing procedures for the accounts payables unit, monitors and adjusts workloads, sets priorities and resolves technical problems. The individual has overall responsibility for the control, maintenance and functioning of the FMS accounts payable module and related feeder systems.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of bookkeeping principles, methods, procedures and techniques as applied to the processing of payables; considerable knowledge of office methods and procedures; working knowledge of the Financial Management System; working knowledge of governmental bookkeeping practices and procedures. Ability to oversee and supervise a large staff in a complex organization; ability to identify, develop and organize staff competencies according to unit goals and objectives; Must be highly motivated and able to prioritize multiple tasks and meet deadlines. Demonstrate strong customer focus skills, effective documentation, team work and communication skills; ability to explain complex rules and procedures to employees and the general public, as required; ability to develop and implement unit strategic plans and to establish and monitor unit performance measures; ability to carry out continuing assignments requiring the organization and presentation of material and the making of decisions. The unit generates large volumes of invoices and sensitive documents on a daily basis requiring considerable work organization, monitoring, planning and quality control to ensure accurate and timely completion which is crucial to the operation of the school system. Excellent oral and written communications and human relations skills. Demonstrated ability to supervise and evaluate staff and implement the Supporting Services Professional Growth System (SSPGS). Knowledge and application of the six leadership standards that have been established for the Montgomery County Association of Administrators and Principals (MCAAP/MCBOA) Professional Growth System (PGS).
EDUCATION, TRAINING, AND EXPERIENCE: Bachelor's degree in Accounting or Business Administration; 5 + years of supervisory experience or equivalent combination of education and experience; supervisory experience in a high volume accounts payable office; proven performance record with strong managerial and analytical skills; must be able to communicate effectively orally and in writing with all levels of management. Knowledge of Oracle Financials is a plus. Other combinations of applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform in the position, may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) Position operates computer terminal for prolonged periods.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Frequent overtime may be required to meet deadlines.
OVERTIME ELIGIBLE: No

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Manage accounts payable operations; schedule staff and assigns work, monitors workloads and makes adjustments as needed.
Responsible for the timely, accurate and efficient processing of the FMS accounts payable module and its feeder systems.
Develops and aligns unit¿s strategic plan with division¿s strategic plan. Communicates strategic plan with unit members.
Develops unit¿s performance monitoring system. Monitor¿s unit performance in relation to established standards and strategies. Provides oral and written performance reports to controller, chief financial officer and chief operating officer.
Establish and maintain positive relationships and effective communication with external and internal customers and stakeholders.
Establishes unit staff assignments and special projects and studies. Reallocates staff assignments, as required, to efficiently and effectively address variations in process flow volumes.
Maintain quality control to ensure that accounting transactions comply with financial policies and procedures.
Manage efforts for succession planning, employee development, performance assessment, and performance improvement plans as they relate to maintenance of strong employee teams and/or individual contributors. Cooperatively develop plans to remediate under performing employees.
Develop and monitor measurement of customer satisfaction and complaint processes.
Direct ongoing evaluation of accounts payable processes to assure continuous improvement and alignment with unit and division strategic plans.
Ensures that disbursement of funds is made only in accordance with policies and procedures and proper authorities established for MCPS.
Performs related assignments as required.

Class Established: 1/2010
Date(s) Revised: 11/14, 7/2017
Last Reviewed:

This description may be changed at any time.

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