OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → COPY EDITOR ADMINISTRATIVE SECRETARY

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Copy Editor Administrative Secretary

MONTGOMERY COUNTY PUBLIC SCHOOLS
CLASS DESCRIPTION
OFFICIAL TITLE: Copy Editor/Admin Sec CODE: 4040 SQ/OQ: Optimal Qualified
WORKING TITLE: Copy Editor Administrative Secretary GRADE: 17 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, provides drafting, copyediting, manuscript formatting, and proofreading of day-to-day outgoing office correspondence. Provides secretarial support to the executive assistant/director. The nature of the work performed requires executive-level secretarial service and thorough knowledge of Montgomery County Public Schools (MCPS) organization, functions, personnel, and programs. Meets strict deadlines, handles highly confidential material, and works closely with administrators and high-level officials in MCPS. Exercises considerable initiative, sensitivity, sound judgment, and possess strong communication and interpersonal skills. In addition, is able to perform general clerical office duties to include operation of office equipment, computer applications (MS Office), answering phones, taking messages, greeting visitors, photocopying, assembling materials, and maintaining files. Able to work independently to see that assigned tasks are completed.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of business English, spelling, general vocabulary, punctuation, and arithmetic. Considerable knowledge of modern office practices and procedures. Knowledge of the general organization and functions of MCPS, or the ability to rapidly acquire such knowledge. Ability to work collaboratively and to carry out continuing assignments requiring the organization of materials, the handling of administrative details, the preparation of reports with minimal supervision. Ability to properly handle confidential information. Ability to use independent judgment and discretion in performing duties. Ability to operate word processing, database and spreadsheet applications, and other personal computing equipment to complete complex word-processing tasks. Strong proofreading, editing, communication, and interpersonal skills. Knowledge of the seven core competencies of the Supporting Services Professional Growth System (SSPGS). MCPS typing test required with the minimum required score achieved.
EDUCATION, TRAINING, AND EXPERIENCE: High School or GED diploma required. Associates degree preferred. Minimum two years progressively responsible secretarial work experience, (preferably with MCPS or other school systems), with school or central office experience and one year of college-level course work desirable. Must have demonstrated copyediting and proofreading experience. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered. Completion of at least one year of college course work desirable.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) Position requires sustained operation of keyboard devices.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) MCPS typing test required with the minimum required score achieved. Ability to work unusual hours and overtime as required.
OVERTIME ELIGIBLE: No

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Provides drafting, copyediting, manuscript formatting, and proofreading of day-to-day outgoing office correspondence.

Provides secretarial support to the executive assistant/director.

Works with staff to draft acknowledgments, prepare reports, databases, spreadsheets, charts, and graphs.

Reviews drafts and final copy of material sent to schools, offices, Board of Education, elected officials, and community from various departments, divisions, and offices; reviews and edits outgoing correspondence and material for format, clarity of thought and accuracy, and compliance with Board policies.

Receives visitors and telephone inquiries; ascertains nature of calls, determines appropriate person to handle inquiry/issue, and which can be referred to other staff members; takes notes and transcribes from individuals or groups.

Operates word processing and other computing applications in the completion of complex and varied tasks.

Performs related work as required.

Class Established: 6/80
Date(s) Revised: 8/83, 11/89, 7/92, 8/97, 11/2000, 8/2003, 5/2010, 4/2013
Last Reviewed:

This description may be changed at any time.

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