OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → ACCOUNT ASSISTANT I

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Account Assistant I

MONTGOMERY COUNTY PUBLIC SCHOOLS
CLASS DESCRIPTION
OFFICIAL TITLE: Account Assistant I CODE: 4310 SQ/OQ: Senior Qualified
WORKING TITLE: Account Assistant I GRADE: 10 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under general supervision, performs accounting clerical work involving posting, checking and entering of numerical data. The work of the class involves numerical checking and routine processing of financial transaction documents, and related general clerical duties. Workers check figures on purchase orders, receiving slips, invoices, and other documents for accuracy, using calculators to check extensions, discounts and totals; receive, post and prepare orders for materials; check financial, inventory, and meal reports for arithmetic accuracy; and maintain files and logs of transaction documents and related materials. The work is performed in accordance with detailed procedures, which are closely followed. Workers call other units and offices or vendors to verify and clear up minor discrepancies in the work, but refer other problems to supervisors to correct. Assignments include the regular use of computers to enter numerical data, and of calculators, typewriters, other office machines.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Some knowledge of bookkeeping methods and procedures; working knowledge of office methods and procedures and familiarity with the use of standard office equipment, data processing printouts and CRT's. Ability to apply basic bookkeeping knowledge to the verification of accounting transactions and to the preparation of routine financial statements and reports; ability to make rapid and accurate arithmetic calculations. Skill in operating a calculator and other modern office equipment, with skill in operating a typewriter required for some positions. Good oral and written communications and human relations skills. Completion of the MCPS Typing Test (where required) at the required score. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING, AND EXPERIENCE: High School or GED diploma required. Nine months experience in progressively responsible office, processing financial transactions, and/or bookkeeping work. Other combinations of applicable education, training, and experience which provide the knowledge, ability and skills necessary to perform effectively in the position may be considered..
CERTIFICATE AND LICENSE REQUIREMENTS: None.
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) Positions may require sustained operation of computer terminals for prolonged periods.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) None.
OVERTIME ELIGIBLE: Yes

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

1. Verifies utility bills and invoices for payment; verifies entries for accuracy and completeness; checks prices against purchase orders; checks extensions and for discounts.

2. Records cost figures by entering data into computer; posts and maintain logs and files.

3. Checks accuracy of reports by running tapes: cash receipts reports, inventory reports, meal reports, stock items requested and to be issued, receiving reports.

4. Receives and receipts monies for tuition, insurance, and special funds.

5. Checks and posts time and attendance reports, labor hour reports, materials reports.

6. Maintains records and files in connection with shipments, purchases, price changes, returns, payments of invoices, inventory controls and central warehouse catalog.

7. Performs related work as required.

Class Established: 1/70
Date(s) Revised: 7/82, 8/84, 11/89, 10/91, 7/92, 4/08
Last Reviewed: 2011

This description may be changed at any time.

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