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Buyer II

OFFICIAL TITLE: Buyer II CODE: 5150 SQ/OQ: Optimal Qualified
SUMMARY DESCRIPTION OF CLASSIFICATION: Under the direction of the senior buyer, performs purchasing duties in connection with planning, coordinating, and obtaining instructional materials, supplies, equipment and services at competitive prices for the operation of schools and offices. Work of the class involves executing purchase orders in accordance with MCPS procurement policies, formal bid procedures, and applicable federal/state laws governing the procurement of goods and services. Workers evaluate purchase requests and determine appropriate bid procedures, prepare bid specifications, change orders, identify sources of supply, initiate the preparation of bid documents and notices, evaluate bids and recommend awards. Confers with contractors, vendor, and their representatives discussing materials, equipment, supplies, services, prices; and evaluates and determines under guidance of senior buyers which combination will best suit the school system's needs.
KNOWLEDGE, SKILLS, AND ABILITIES: Must be proficient in the use of word processing, spreadsheet applications and presentation software programs; database expertise is preferred. Ability to manage a large volume in an active environment; ability to review and interpret complex evaluation procedures, requiring analysis of life-cycle costs and quantitative analysis skills. Ability to analyze cost proposals in sufficient detail to determine best value for MCPS. Integral team member that helps the Division of Procurement & Media Processing Services Unit ensure a smooth functioning team to meet MCPS internal and external customer needs. Must be innovative and receptive to change with skills and the ability to organize, plan, and execute work with minimal supervision. Essential to have the skill and ability to communicate effectively, orally and in writing, with individuals at many levels within and outside the school system. Ability to supervise, train and counsel staff in the accomplishment of their duties and responsibilities. Knowledge of the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING, AND EXPERIENCE: Bachelors degree required. College course work in business administration, marketing, or a related field. Considerable increasingly responsible experience in the field of procurement. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: Must possess or obtain certification as a Certified Professional Public Buyer (CPPB) within 6 months of eligibility. Requirements to obtain such certification can be reviewed on the UPPCC website.
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) None.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Occasional overtime, some night work and weekend work may be required. Must possess transportation to attend meetings throughout Washington and Baltimore Metropolitan area.


1. From information submitted by school or office personnel, writes bid solicitations for items to be purchased; edits requisitions from these sources; confers with MCPS officials regarding requirements, specifications, quantity, quality and timely delivery of merchandise, and delivery requirements; recommends alternative items to reduce cost or improve delivery time.
2. Prepares bid invitations; solicits and analyzes quotations for new, nonstandard, or specialized items; confers with supplier representatives to insure full understanding of bid requirements and to keep familiar with new or revised products, price changes, and other information that could materially affect the purchasing of items. Maintains maximum competitive structure to insure most reasonable cost; conducts life-cycle cost analysis to determine costs over the life expectancy of products.
3. Evaluates quotations to insure specifications of bid are met and to determine low bidder; may test or assist in testing supplies and equipment offered by suppliers; makes recommendation concerning awarding of contracts, providing background data when recommending other than the low bidder.
4. Administers contracts and handles adjustments with suppliers involving such things as replacements of material not conforming to specifications, cancellation of orders, and insuring receipt of proper credit; prepares correspondence to suppliers to reconcile discrepancies and for other reasons. Assists in reconciling differences between MCPS and vendors.
5. Researches and recommends improvements to the procurement process (e.g., procurement cards, electronic purchasing, web sites, and software). Attends trade association meetings and seminars and may be an active member of related professional associations.
6. Responds to requests, inquires and complaints in both oral and written form that require a response orally or in a written form requiring a high level of professionalism.
7. Performs related work as required.

In addition to the above the following examples of duties and responsibilities are unique to the Buyer II position in Media Processing Services unit:
Supervises the following positions, materials property assistants, buyer assistants III, purchasing assistants, video services technician, and the processing center librarian.

1. Reviews requests for instructional materials, researches suppliers, negotiates cost, and oversees the management of the online Library Catalog.
2. Performs related work as required.

Class Established: 3/68
Date(s) Revised: 1/70, 9/78, 8/83, 5/90, 7/92, 7/93, 10/94, 8/97, 5/01, 7/08, 6/2010, 10/2014
Last Reviewed:

This description may be changed at any time.

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