OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → ACCOUNTS PAYABLE TEAM LEADER

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Accounts Payable Team Leader

MONTGOMERY COUNTY PUBLIC SCHOOLS
CLASS DESCRIPTION
OFFICIAL TITLE: Accts Payable Team Leader CODE: 5435 SQ/OQ: Optimal Qualified
WORKING TITLE: Accounts Payable Team Leader GRADE: 19 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, performs a variety of accounting tasks required to analyze, verify and reconcile accounting records in order to ensure effective, efficient and accurate financial operations for a large and active area. The work of the class involves overseeing accounts payable staff in processing supplier invoices, and employee expense reimbursements in a timely and accurate manner; identify exceptions which occur in the procure-to-pay process and develop corrective action plans to eliminate them; and ensure payable transactions are properly accounted and the accounts payable balance is reconciled. Work with division of procurement to develop appropriate remediation of procure-to-pay process issues. Assist schools and offices in resolving purchasing issues. The unit generates large volumes of invoices and sensitive documents on a daily basis requiring considerable work organization, monitoring, planning and quality control to ensure accurate and timely completion which is crucial to the operation of the school system. Explain complex rules and procedures to employees and the general public as required. Reviews processed transactions, ensuring presence of all required supporting documentation and determining need for additional information in order to meet regulatory requirements. Work requires the skilled use of computers, calculators, and other office equipment.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of the organization, functions and operations of Montgomery County Public Schools. Demonstrated ability to supervise, train and develop staff resources and skills. Strong skills in bookkeeping and accounting procedures, purchasing & procurement procedures and financial accountability. Must demonstrate analytical and problem solving skills, attention to detail and high level of accuracy and ability to maintain confidentiality concerning financial records. Must be highly motivated and able to prioritize multiple tasks and meet deadlines. Demonstrate strong customer focus skills, effective documentation, team work and communication skills. Ability to exercise independent initiative to perform both original and recurring assignments. Must be able to make decisions in accordance with established procedures and practices, and exercise judgment in the absence of clear directives. Requires excellent oral, written and human relations skills. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING, AND EXPERIENCE: Bachelors degree required. College major in Accounting or Business Administration; 3 + years of experience or equivalent combination of education and experience; supervisory experience in a high volume accounts payable office; proven performance record with strong managerial and analytical skills; must be able to communicate effectively orally and in writing with all levels of management; must be familiar with check processing, wire transfers, and ACH payments; and knowledge of Oracle is a plus. Other combinations of applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform in the position, may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) Positions may require sustained operation of computer terminals for prolonged periods.
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Frequent overtime may be required to meet deadlines.
OVERTIME ELIGIBLE: Yes

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Perform duties of Accounts Payable Manager in her absence
Assists Manager within the accounting function. Helps assign projects and
special studies and may have routine responsibilities.
Payment of vendor invoices in a manner that is timely yet reflects proper management of cash flow.
Ensuring that accounts payable policies and procedures are consistently being followed.
Timely follow-through on reconciled invoices.
Processing of vendor credit memos and matching of those credits to vendor returns.
Supervision of over 10 other staff in the accounts payable unit.
Federal form 1099 information maintenance and preparation
Assist Accounts Payable Manager with customer consignment billing and inventory reconciliation
Collaborate with other departments to resolve issues that prevent invoices from being processed. Perform audit of all travel expense reports. Collaborate with employees to resolve issues that prevent travel expense reports from being processed.
Maintain quality control to ensure that accounting transactions comply with financial policies and procedures.
Analyze and review vendors' statements for accuracy and check credit balances; request cash refunds on credit balances and resolve discrepancies.
In cooperation with the division of procurement and the office of human resources, assures the timely and accurate processing of vendor and employee records.
Provide internal and external administrative support in order to ensure effective and efficient office operations. Answer phone, mail, and walk-in inquiries; research questions; provide information.
Performs related work assignments as required.

Class Established: 1/2010
Date(s) Revised: 11/2016
Last Reviewed: 2010

This description may be changed at any time.

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