OFFICE OF HUMAN RESOURCES AND DEVELOPMENT → CLASSIFICATION → ACCOUNTS RECEIVABLE SPECIALIST

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Accounts Receivable Specialist

MONTGOMERY COUNTY PUBLIC SCHOOLS
CLASS DESCRIPTION
OFFICIAL TITLE: Accounts Receivable Supv CODE: 5445 SQ/OQ: Optimal Qualified
WORKING TITLE: Accounts Receivable Specialist GRADE: 25 MONTHS: 12
SUMMARY DESCRIPTION OF CLASSIFICATION: Under direction, performs fiscal management duties related to accounts receivable. Coordinates system-wide billing for services rendered. Manages customer database. Coordinate the effective and timely collection of outstanding receivables, including coordination with stakeholder offices and contracted collection agency. Responsible for preparation of analytic, status and process reporting. Using Baldrige principles, research and develop best practices for continuous improvement of the receivables function.
MINIMUM QUALIFICATION STANDARDS
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of the organization, functions and operations of Montgomery County Public Schools. Strong skills in billing procedures, collection processes and financial accountability. Ability to develop and maintain a variety of financial and fiscal records and to prepare reports in a clear and concise manner. Ability to exercise independent initiative to perform both original and recurring assignments. Must be able to make decisions in accordance with established procedures and practices, and exercise judgment in the absence of clear directives. Requires excellent oral, written and human relations skills. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
EDUCATION, TRAINING, AND EXPERIENCE: Bachelors degree required. College course work in accounting, business administration, finance, public administration, and/or other related fields. Experience in management, finance, accounting and collections administration is preferred. Knowledge of Federal, state and local laws, regulations and ordinances governing collections activities is highly desirable. Other combinations of applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform in the position, may be considered.
CERTIFICATE AND LICENSE REQUIREMENTS: None
PHYSICAL DEMANDS: (Special requirements such as lifting heavy objects and frequent climbing.) None
SPECIAL REQUIREMENTS: (Frequent overtime or night work required, etc.) Must be able to work long hours as demanded by workload.
OVERTIME ELIGIBLE: No

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

1. Assures timely and accurate processing of MCPS receivables.

2. Manage customer database and FIS receivables module.

3. Coordinates billing activities with other offices, such as Real Estate Management Unit, Department of Transportation, Office of School Performance, Division of Food Services and ERSC.

4. Reviews and monitors cash deposit reports prepared by cash receipts clerk.

5. Initiates correction of cash receipts postings, as necessary.

6. Analyzes and monitors cash collections on invoiced receivables.

7. Takes primary responsibility for full and timely collections of MCPS receivables.

8. Develops strategies, in cooperation with other offices, for collection of past due accounts.

9. Exercise authority to negotiate repayment plans with past due customers.

10. Prepare and analyze reports on receivables aging.

11. Meets regularly with Controller and managers from other offices to advise them of status of outstanding receivables.

12. Prepares reports supporting federal, state and local audits and the CAFR.

13. Coordinates and monitors collection activity with collection agency.

14. Possesses substantial knowledge of federal, state and local laws governing allowable collection activity.

15. Engages in personal development activities to maintain currency with industry-wide best practices.

16. Performs related work as required.

Class Established: 7/2010
Date(s) Revised: 1/2010
Last Reviewed:

This description may be changed at any time.

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