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Risk Management

The Division of Financial Reporting performs risk management duties by processing claims. We work with all areas of MCPS to help identify, evaluate, and plan for potential risks that could arise. Loss may result from injury of a student, lawsuit, automobile, and property damage.  We are here to reduce the potential of risk exposure and to provide a safe environment to Montgomery County Public Schools (MCPS) students and staff.

MCPS participates with the Montgomery County Self-Insurance Program (MCSIP).  Coverage provided by MCSIP includes worker's compensation, auto, liability, and property. Please email questions or forms to RiskManagement@mcpsmd.org.

Frequently Asked Questions

Which form is completed when a student is injured on school property, field trips, athletic events, or any school-sponsored activity?

MCPS Form 525-2, Student Accident Report must be completed and emailed to RiskManagment@mcpsmd.org as soon as possible.  

Which form is completed if a community member is injured on MCPS property or at a school-sponsored event?

MCPS Form 525-4, Community Member Accident Report must be completed and emailed to RiskManagement@mcpsmd.org. 

What happens if an employee's personal property (e.g., clothing, eyeglasses, water bottle, etc.) is damaged or destroyed in the performance of their duties?

In order to file a claim for repair or replacement, the employee must be a unit member of one of the unions (MCAAP/MCBOA, MCEA, or SEIU).  The employee must also complete MCPS Form 525-6, Personal Property Claim form, and email it to RiskManagement@mcpsmd.org along with a photo of the damaged item and the receipt.

We are renting a moon bounce for an end-of-year party.  Who approves this, and which documents do we need to get from the vendor?

You must email the Certificate of Insurance to Maria_D_Torralba@mcpsmd.org for approval.  You must email photos of the bounce house to Peter_Park@mcpsmd.org for safety approval.  If approved for insurance and safety, installation and operation must comply with district requirements https://www.montgomeryschoolsmd.org/departments/facilities/safety/compliance/#inf.  

We have incurred medical bills due to our child being injured at school.  Does MCPS help pay the medical bills?

Unfortunately, MCPS does not have insurance to help pay for medical bills.  We have general liability insurance that will be triggered if MCPS is liable for the incident.  You may contact Maria_D_Torralba@mcpsmd.org for further assistance. 

 

Report a Claim

If you would like to file a claim against the Montgomery County Board of Education (MCBOE), Montgomery County Public Schools (MCPS) for injury, damages or medical bills please contact Maria D. Torralba at 240-740-7524 or email her at Maria_D_Torralba@mcpsmd.org for claim processing information.  It should be noted that initiating a claim is not a guarantee of coverage.  

Student Accident Insurance (Bob McCloskey Insurance)

Montgomery County Public Schools provides the opportunity for you to purchase Student Accident Insurance for your child in the event of an unforeseen accident through Bob McCloskey Insurance (see their flyer here):

 

Forms

  • MCPS Form 525-2, Student Accident Report (SAR)—Instructions:  To be completed by school personnel when reporting any accident involving an MCPS student who has been injured on school property, during school-sponsored activity (e.g., field trip, athletic event, etc.). The SAR must be emailed to Risk Management and the Office of the General Counsel.  If you receive a request for the SAR from parent(s), legal guardian(s) or attorney, said request should be referred to the Risk Management Specialist.

  • MCPS Form 525-4, Community Member Accident Report—Instructions: To be completed by school personnel if the accident/injury occurs during school hours or a school sponsored event.  If the accident/injury occurs at any other time it must be completed by the appropriate designee.  Form must be emailed to the Risk Management Specialist.  If you receive a request for the Community member accident report, said request should be referred to the Risk Management Specialist.

  • MCPS Form 525-6, Personal Property Claim—Instructions: To be completed by employee/union members (SEIU, MCEA, MCAAP/MCBOA) and signed by principal/supervisor.  Completed forms need to be emailed to Maria D. Torralba, Risk Management Specialist at RiskManagement@mcpsmd.org.  Please attach photos of the damaged item(s) (e.g., glasses, phone, clothing), receipt for the original and replacement item(s).  If you have not replaced the item(s) please attach an estimate of replacement.    

  • MCPS Form 525-7, Property Damage/Loss Claim—Instructions: To be completed by Office of Facilities Management, Principal or Administrative Secretary.  This form is for property damage caused by: a ruptured coil, fire, fallen tree, vehicle ran into fence, etc. Completed forms need to be emailed to Maria D. Torralba, Risk Management Specialist at RiskManagement@mcpsmd.org

  • MCPS Form 203-7, Request for Certificate of Insurance—Instructions: To be completed by individual requesting a Certificate of Insurance (COI) indicating that we are insured with general liability, automobile and worker’s compensation.  The request must made at least one week in advance of event.  Email the completed form to:  RiskManagement@mcpsmd.org and Maria_D_Torralba@mcpsmd.org.

 

Resources

MCPS Regulations