Human Resources and Development → Substitute Employee Management System

Substitute Employee Management System (SEMS)

The Substitute Employee Management System is accessible by telephone and Web and allows teachers, school administrators, school administrative secretaries/timekeepers, and special education paraeducators to enter absences and substitutes to obtain job assignments. All users can review past and future jobs.

Teachers and Special Education Paraeducators:

ALL teachers and special education paraeducators should use the substitute’s Employee ID Number (EIN) when prearranging a substitute for an assignment. If you do not have the substitute’s EIN, you can use the Name Look Up tab.

*NEW EMPLOYEE REGISTRATION INSTRUCTIONS*

Substitute System Telephone Number 301-298-2864

Before any features are available, you must register with the system and create a PIN. The Employee ID Number and PIN are used for all interactions with the phone.

1.    Enter your Employee ID Number as your Access ID followed by the star (*) key.

2.    When asked for your PIN, enter your Employee ID Number again followed by the star (*) key.

3.    Record your name followed by the star (*) key.

4.    Next you will hear your primary location and classification.

5.    You will be asked to select a new PIN. Enter a PIN that is at least six (6) digits in length and no more than nine (9) digits followed by the star (*) key.

User Guides

If you need assistance, please consult these user guides:

•  New Substitute Experience User Guide (PDF 107K)
•  Employee Experience User Guide (PDF 84K)
•  Substitute Teacher Handbook   
• Emergency Preparedness Quick Reference for Substitutes
• SFE - Creating Vacancies with a Known Substitutes
• SFE - Creating Vacancies without a Known Substitute
• SFE: Timekeeping in SEMS
• SFE - Using Reports

Video Resources:

• Creating a Job and Assigning a Substitute-
• Reporting, Reviewing, and Updating Job Details
• Creating a job without Assigning a Substitute
• Running Reports

Frequently Asked Questions

If you have forgotten your Outlook Password, please go to the myID website at www.montgomeryschoolsmd.org/departments/myid/ and follow the directions to retrieve or reset your password.    

For assistance with technical issues, contact the MCPS Technical Help Desk at 240-740-9000, or visit https://www.montgomeryschoolsmd.org/departments/helpdesk/. 

For assistance with your PIN number via the telephone, contact the MCPS Substitute Office at 240-740-8060.